Functional Efficiency in Office Procedures

Functional Efficiency in Office Procedures

-Dr. Lalit Kumar Setia

Efficiency Concerns

The efficiency depends upon the simplicity of procedures, easiness in implementation, and removal of redundant laws and methods to perform the functions. There is need to revise the procedures to make the work easier. In case, the processes are restructured to ease the work; the compliance burden of laws will automatically be reduced significantly. The red-tapism is controlled with launching single window systems, like one-stop point for all services. 

Rationalization of work processes

With digitalization in work, the scanning is used instead of printing documents, mode of direct transfer in bank accounts instead of issuing vouchers in hard form, and e-Office is used instead of green notes from one table to another in offices. 

Training Programme of Faculty of Financial Management, HIPA:

Purpose:

The course is designed to build the capacities of Government Officers to perform their administrative and financial functions more efficiently by ensuring compliance with office procedures and financial rules.

Who participated in the course?

The course built up the capacity of 24 Officers including Principals, Block Development & Panchayat Officers, Women, and Child Development Project Officers, and Drawing & Disbursing Officers.

What has been covered in this course:

At the end of the course, the participants became able to (i) Describe the office procedures and managerial approach for doing work collectively with team spirit including observance of proper office decorum (Do and Don’t), Performance Appraisal, etc. (ii) maintain, retain, and weeding out official records as per Government Rules, (iii) describe the role of Head of Office, Drawing and Disbursing Officer, and Accounting personnel to perform financial operations with compliance of rules including purchase procedures and use of Integrated Financial Management System (e-billing, e-Gras, Online Budgeting, etc.)

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

This article is written by Dr. Lalit Kumar Setia; a renowned author and trainer. He completed his Doctorate in Commerce from Kurukshetra University Kurukshetra and MBA in Information Technology from GJU, Hisar. He also wrote two books, 15 research papers, and organized more than 200 Training Courses during his working period since 2006 in Haryana Institute of Public Administration, Gurugram. The article was published on 10th October 2018 and last updated on 28th September 2021. The writer can be contacted on lalitkumarsetia@gmail.com