Functional Efficiency in Office Procedures
-Dr. Lalit Kumar Setia
Efficiency Concerns
The
efficiency depends upon the simplicity of procedures, easiness in
implementation, and removal of redundant laws and methods to perform the
functions. There is need to revise the procedures to make the work easier. In
case, the processes are restructured to ease the work; the compliance burden of
laws will automatically be reduced significantly. The red-tapism is controlled
with launching single window systems, like one-stop point for all
services.
Rationalization
of work processes
With
digitalization in work, the scanning is used instead of printing documents,
mode of direct transfer in bank accounts instead of issuing vouchers in hard
form, and e-Office is used instead of green notes from one table to another in
offices.
Training Programme of Faculty of Financial Management, HIPA:
Purpose:
The course is designed to build the capacities of Government Officers to
perform their administrative and financial functions more efficiently by
ensuring compliance with office procedures and financial rules.
Who participated in the course?
The course
built up the capacity of 24 Officers including Principals, Block Development
& Panchayat Officers, Women, and Child Development Project Officers, and
Drawing & Disbursing Officers.
What has been covered in this course:
At the end of the course, the participants
became able to (i) Describe the office procedures and managerial approach for
doing work collectively with team spirit including observance of proper office
decorum (Do and Don’t), Performance Appraisal, etc. (ii) maintain, retain, and
weeding out official records as per Government Rules, (iii) describe the role
of Head of Office, Drawing and Disbursing Officer, and Accounting personnel to
perform financial operations with compliance of rules including purchase
procedures and use of Integrated Financial Management System (e-billing,
e-Gras, Online Budgeting, etc.)
*Copyright © 2018 Dr.
Lalit Kumar. All rights reserved. This article is written by Dr. Lalit Kumar Setia; a renowned
author and trainer. He completed his Doctorate in Commerce from Kurukshetra
University Kurukshetra and MBA in Information Technology from GJU, Hisar. He
also wrote two books, 15 research papers, and organized more than 200 Training
Courses during his working period since 2006 in Haryana Institute of Public
Administration, Gurugram. The article was published on 10th October 2018 and
last updated on 28th September 2021. The writer can be contacted on lalitkumarsetia@gmail.com
