Reconciliation of Departmental Receipt/Expenditure Figures
-Dr. Lalit Kumar Setia
I would like to bring the attention of all Drawing and
Disbursing Officers (DDOs) of Haryana on the instructions of the Finance
Department recently issued for reconciliation of the Departmental Receipt /
Expenditure figures with those booked by the Accountant General Haryana for the
Financial Year 2021-22. A copy of the instructions is available at the
following link:
http://www.finhry.gov.in/FileUploads/Upload_7e3ee3fd-cdec-4106-8d0f-ec1652850d2d_.pdf
Cash
Management in Government:
All receipts
are deposited in the Treasury or Bank of the State Governments and Union
territories and the initial accounts are maintained at the treasuries. The
detailed accounts of all receipts are kept in the office of concerned
departmental officers. Similarly, all payments are made from the treasury or
bank of the State Governments and Union Territory, and the initial accounts of
payments are kept at the treasury, and such accounts are maintained by the
officers of the concerned departmental officers.
The Accountant
General office receive the monthly accounts supported with vouchers of all the
transactions completed at the level of treasuries after the end of each month.
Based on accounts furnished by the Treasury Officers, the departmental
classified abstracts are compiled by the Accounts Officers showing monthly
receipts and payments of the concerned departments under major, minor, sub, and
detailed heads.
The cash
balances are also reconciling as per Government Accounting Rules 1990.
Use
of Computerized Accounting:
The states
with Computerized Accounting can easily perform these tasks of reconciliation
with the help of software in the background whenever any transaction is passed
by the Treasury Officers and concerned DDOs. In Haryana, the State Government
is working to find out such a mechanism, however, till today, no mechanism is
adopted for automatic reconciliation with the help of software.
More about Computerized Accounting in Government:
https://drlalitsetia.blogspot.com/2020/08/computerized-accounting-systems.html
Digitalization
of Vouchers and e-Receipts and e-Payments in Haryana:
Haryana is one
of the leading states of India, which adopted e-Receipts and e-Payments in
treasury-related transactions. The vouchers have also been digitalized.
However, the task of reconciliation is still complicated. The letters are
issued by the Finance Department Haryana for reconciliation of the figures of
expenditure and receipt, with the accounts of Accountant General regularly by 7th of
the 2nd following month.
Why
reconcile the Accounts?
The
reconciliation is a must to check the accuracy of the figures and trace the
financial irregularities if any. It facilitates departmental control over
expenditure. As per Government Accounting Rules 1990, it is essential for
proper accounting and efficient management of State Finances. The
reconciliation work of DDOs must be completed on time without making any delay
and the same should be communicated to the B&C Branch of Finance
Department.
The Head of Departments (HoDs) of Government
Organizations get the work of reconciliation of expenditure and receipts with
the accounts of Principal Accountant General, Haryana. As per Government
Accounting Rules, 1990; at the end of each month, the balances shown in the
cash accounts rendered by the Treasury Officers will be reconciled with the
statements of the closing balance received from the Central Accounts Section of
the Reserve Bank.
Next Page:
https://drlalitsetia.blogspot.com/2021/03/haryana-budget-2021-22-overview.html
