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Showing posts with label Public Works Department. Show all posts
Showing posts with label Public Works Department. Show all posts

Functions of Officers of PWD

Functions of Officers of PWD (Public Works Department)

Public Works Department

Services of Public Works Department:

The district administrators, head of departments, municipal organizations whenever require to executive construction projects, seek the services of Public Works Department. The PWD officers either independently or by becoming the members of the constituted committees for construction works; helps the organizations in their construction works. Such deployment of Executive Engineers (XENs) is usually done after seeking the permission of Engineer-in-Chief (EIC) and the department charges the organizations for the services of the engineers. The District Administration undertakes the works from PWD officers with giving written orders and the same is also communicated with the EIC. Apart from construction works, the officers of Public Works Department may also be connected for consultancy services including inspection of roads, buildings, irrigation works etc. The consultancy charges, inspection fees are charged as per the records at upper level i.e. through Administrative Secretaries of the concerned department. The Public Works Department is considered as approved source and without No Objection Certificate (NoC) from the PWD, the construction works cannot be assigned or completed from the contractors available in open market.

Records Management:

Like other government organizations, the Public Works Department also maintains the records in systematic way at all locations. The records are weeded out as per records retention schedule applicable on government organizations. In case of old records which cannot be destroyed and considered as valuable records, such records are transferred to the department of archives.

How the Public Works Department Functions?

The EIC prepares an annual plan of action and conveys the same to all chief engineers working under his supervision for effective implementation of the plan. According to annual plan, the budget is proposed to the finance department by the Budget Controlling Authority (BCA) i.e. Engineer-in-Chief (EIC). The EIC delegates powers to the Chief Engineers and the Chief Engineers delegates powers to the Superintending Engineers located at various field offices for smooth conduct of the works. The status of each work is monitored through Geographical Information System (GIS) and Management Information System (MIS). The procurement of goods and services is done through e-tendering and Government e-Marketplace (GeM). Assets and stores are maintained and subject to audit on annual basis. In order to ensure proper compliance of financial rules in maintenance of assets and stores, utilization of funds, each divisional office has an officer known as Divisional Accounts Officer (DAO). The DAO ensures the compilation of records with Accountant General’s records with are derived from the treasuries department. Every year the EIC prepares an Annual Administration Report (AAR) and send the same to the state government. The functions of each officer are detailed in the code of the Public Works Department available on the website of the department.

Detailed Project Report:

The PWD Engineers are usually contacted by the organizations to prepare Detailed Project Report (DPR) of roads, buildings, water projects, irrigation projects etc. The project is assessed technically and financially and first of all, feasibility study is carried out to determine whether the project is worth enough to execute or not. Secondly, a preliminary project report (PPR) is prepared stating general activities to be carried out in a particular project. Thereafter, detailed project report (DPR) is prepared with all activities to be carried out in the project. The preparation requires surveys of the work, estimation of each activity to be carried out for effective execution of the project.

Contracts of Public Works Department:

The department engaged the contractors either by making lump sum payment for various types of activities to be carried out in a project or through other modes like Turnkey contracts, Build-Operate and Transfer (BOT) contracts, Build-Operate-Own and Transfer (BOOT) contracts, or Operate-Maintain and Transfer (OMT) contracts. In lump sum contact, the contractor is responsible for doing all the activities detailed in the contract in lieu of a consideration. In Turnkey contact, the contractor is responsible firstly to survey and investigate the site, prepare the design of the work, do engineering and construction activities, and commissioning of the project. In BOT contract, the contractor firstly builds and operate the work including bridges, flyovers, bypasses, roads etc. and then transfer its ownership after a specific period of time to the Government. During the period before the transfer of ownership, the contractor is allowed to recover the cost and reward of his function in the form of toll charges to be collected from the users. In BOOT contract, the contractor is also allowed to own the assets of the work for a specified time period. In OMT contract, the construction work is firstly carried out by the government thereafter the operation and maintenance is under the contractor. (Continued to... How PWD Works?)
*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

How Public Works Department works?

How Public Works Department works?

PWD Public Works Department
The Kautilya’s book on Arthashastra is quite famous and explained the political and administrative functions of a Government. During the pre-independence era of India, the Hindu Kings have power to build the roads, construct buildings, and supervise as well as participate in irrigation and engineering works of their kingdom. Thereafter, at the time of British rulers, such works are taken over by East India Company through various departments including irrigation, power, water supply, roads, buildings etc.

Administration of Public Works:

Now-a-days, the work of roads and buildings is under the control of Public Works Department (Building and Roads) i.e. PWD (B&R). The water supply functions are also under the control of PWD and known as PWD (Water Supply and Sanitation). A PWD officer usually an Engineer in educational background, undertakes various operations relating to finance, accounting, service rules, and also deal with the treasury operations. For effective administration of public works’ operations, a Superintending Engineer (S.E) or Executive Engineer (XEN) should be well versed with the following:

            (i)                         State Treasury Rules
(ii)                      State Financial Rules
(iii)                  Accounting Cody of Government
(iv)                   Budget Manual
(v)                      Civil Service Rules
(vi)                   Manual of Public Works Department
(vii)                Right to Information Act
(viii)            Grievance Redressal Mechanism

Organizational Structure of Public Works Department:

The public works are very wide in scope and requires to be undertaken with the assistance of legal experts, officers of information technology, finance experts, and administrators. The head office undertakes the operations through the field offices working under direct control of Superintending Engineers (SEs). The SEs work under direct control of Chief Engineers working at head office (under Engineer-in-Chief i.e. EIC) particularly to implement various projects provided by the Government. The SEs took work from XENs at the field level. The field offices are divided into Circles, Divisions, Sub-Divisions and Sections in order to enforce effective administrative control and fixing the responsibilities of the concerned in-charge officers i.e. Executive Engineers, Sub-Divisional Engineers, Junior Engineers respectively. Each officer inspects the functions of the subordinate offices with regard to ensure the effective implementation of projects and programmes provided by the EIC.

Engagement of Labour for Construction Works:

The executing work of construction, it is required to hire the labour and the labour is hired either on contract or by using Muster Roll for limited and defined purpose as per the requirement of the work. The services of labour can also be outsourced if available through outsourcing contacts. For example, the housekeeping or horticulture works can easily be outsourced. The SEs and XENs ensure the transparency in contract agreements with the registered contractors. (Continued to... Functions of PWD)

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

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