Accounts Administration and Efficiency

Accounts Administration and Efficiency

-Dr. Lalit Kumar Setia

Purpose:

The main objective of the course 'Accounts Administration and Efficiency' is to enhance the capabilities of officers in ensuring administration of accounting and bring efficiency by Government Process Re-engineering at their work-space.

Who participated in the course?

The course was successfully organized and 28 officers participated in the course including College Principals, Associate Professors, School Principals, Assistant Professors, and Sub-Divisional Officers. The greater emphasis is provided upon process engineering for enforcing effective accounts administration.

What has been covered in this course:

At the end of the course, the participants became able to 

(i) describe the Government Accounting and How Administration ensures efficiency in Accounting Operations, 

(ii) describe the Government Process Re-engineering for bringing efficiency, 

(iii) use Purchase Procedures including e-Procurement and Government e-Marketplace (GeM)

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Next Page - Accounts Administration Using Accrual

https://managerialadministration.blogspot.com/2018/10/accounts-administration-using-accrual.html

e-Finance Applications

e-Finance Applications 

The organisations are reimagining their work with maximizing the use of electronic products and tools. The work environment is being changed and employees are giving preference to perform the official functions using "Work From Home". Everyone after adopting changed work patterns during Covid-19 times, now looking to cut the transportation cost and invest in fintech products.

Purpose:

The main objective of the above course is to build and enhance the capabilities of Drawing and Disbursing Officers (DDOs) in processing e-bills, e-challans, e-TDS, and HRMS.

Who should participate in the course?

The course is quite beneficial for the Head of Offices (Administrators) and Finance Officers (Drawing and Disbursing Officers) including District Ayurveda Officers, Principals, Assistant Professors, Accounts Officers, and Women and Child Development Officers. In this course, the greater emphasis is provided upon e-Finance Applications using portal of Haryana Treasuries Department.

What is covered in this course:

At the end of the course, the participants become able to (i) describe the e-Finance Applications in Government Offices including e-Billing, e-Challan, Online Budgeting etc., (ii) describe the process of e-TDS quarterly filed by Drawing and Disbursing Officers using portal of Treasuries Department, (iii) describe the functioning of Human Resource Management System (HRMS) at their work-space.
The officers usually take interest in impart training  on accounts administration.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Participatory Financial Administration

Participatory Financial Administration

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 7:30 p.m. IST

Purpose:

The main objective of the above course was to build the capacity of Drawing and Disbursing Officers (DDOs) and Finance Managers to adopt participatory approach among Accounts Personnel in ensuring effective financial administration.

Who participated in the course?

The course was successfully organized and 23 officers participated in the course including Chief Accounts Officers, Principals, Sub-Divisional Officers, and Women and Child Development Officers. The greater emphasis is provided upon mutual coordination of administration and accounts personnel in administrative and financial functions of Government.

What has been covered in this course:

At the end of the course, the participants became able to (i) describe the role and responsibilities of Finance Managers & Drawing and Disbursing Officers in Financial Administration at their level, (ii) use participatory approach in Online Budgeting, e-Billing, and e-TDS applications, (iii) ensure Financial Administration w.r.t. Purchase Procedures and Accurate deduction of tax at source.

The participants expressed their interest to impart training on e-Finance Applications.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Accounts Administration using Accrual Accounting

Accounts Administration using Accrual Accounting

Purpose:

The main objective of the above course was to enhance the capabilities of officers in ensuring administration of accounting using Accrual Base Double Entry System and Computerized Accounting at their work-spaces.

Who participated in the course?

The course was successfully organized and 25 officers participated in the course including Assistant Employment Officers, Soil Testing Officers, Principals, and Women and Child Development Officers. The greater emphasis is provided upon adoption of Accrual and Double Entry System followed by Computerized Accounting.

What has been covered in this course:

At the end of the course, the participants became able to 

(i) describe the Government Accounting and Accrual Base Double Entry System be adopted for ensuring more transparency, 

(ii) describe Accrual Base Accounting and adoption of Computerized Accounts at work-space, 

(iii) describe process of Double Entry System and how it can be used at the level of Drawing and Disbursing Officers to trace irregularities in recording receipts and payments, entries in store registers.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Next Page - Government Accounting and Audit

https://managerialadministration.blogspot.com/2018/10/government-accounting-and-audit.html

Workshop on Taxation Matters

Workshop on Taxation Matters

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  Created October 10, 2018

Updated April 6, 2019

Purpose:

The course is designed to sharpen the financial skills of officers particularly dealing the taxation issues for ensuring compliance of taxation rules.

Who participated in the course?

The course always receive overwhelming response from the organizations and last time 33 officers participated in the course. Last time, the participants were District Employment Officers, District Statistical Officers, Block Education Officers, Principals, Executive Engineers, Sub-Divisional Officers, and Women & Child Development Project Officers; and their concerns were resolved by interactions during the course. 

The greater emphasis is provided upon processing and submission of Tax Deduction at Source (TDS). The next course is scheduled from 8th to 10th May 2019. 

What has been covered in this course:

At the end of the course, the participants became able to (i) describe the provisions of Income Tax with latest amendments, (ii) compute Income Tax as per latest amended rules for the Financial Year 2018-19 for ensuring accurate deduction of tax at source, (iii) submit e-TDS return (24Q) as per Government Instructions.

Taxation in Managerial Administration:

The managerial administration requires proper planning to ensure effective implementation of various provisions of the income tax. The income tax and goods and services tax (GST) are required to be implemented in organizations. The most of the work is done by accounts branch with the help of chartered accountants. Why to ensure compliance of taxation rules? Income Tax is basically a percentage of income of person required to be paid to the government which further used by government in the development of the nation. Goods and Services Tax (GST) and Income Tax are levied on the basis of concerned laws. The taxes form significant part of revenues of the government. The revenue function is directly related to Finance Department and the Drawing and Disbursing Officers (DDOs) represent Finance Department in the Government offices.

Who pays Income Tax?

The income tax is required to be paid by persons and the definition of person in Income Tax Act 1961 includes individuals, Hindu Undivided Family (HUF) or sole traders, Association of Persons (AOP) or Body of Individuals (BoI) or partnership firms, corporate entities, and other organizations including local authorities. The collection of taxes, recoveries of taxes if not paid, and maintenance of records for effective administration of the taxes require proper training and deployment of manpower in the whole nation. In India, the Finance Ministry’s department of revenue is entrusted to perform these functions. Every year tax laws and financial acts are passed in the union budget presented by the finance minister in the parliament. For effective regulation, the department of revenue through Central Board of Direct Taxes (CBDT) administers the functions and ensure proper compliance with the help of Prinipal Accounts Officers (PAOs) and Drawing and Disbursing Officers (DDOs).

Changes in Income Tax (from FY 2017-18):

While preparing the income tax return for the Financial Year 2017-18; the changes were kept in mind: (i) the tax rate for the slab ‘upto 250000’ became from 10% to 5% and surcharge of 10% and 15% were imposed for the slab ’50 Lacs to 1 Crores’ and ‘Above 1 crore’ respectively. (ii) The deduction for investments under ‘Rajiv Gandhi Equity Saving Scheme’ was stopped. (iii) A provision for penalty of Rs. 5000 was introduced in case income tax return (ITR) is not filed by 31^st Decemeber of the Assessment Year however, persons in slab upto Rs. 5 lac income were provided relaxation with penalty upto Rs. 1000. (iv) The persons paying rent were asked to deduct 5% TDS in case Rs. 50000 paid as monthly rent. (v) The provisions were made for withdrawl of 25% of own contribution in ‘National Pension System’ for emergencies and specific needs.

The cess of 3% was applicable in Financial Year 2017-18 on ‘Income Tax + Surcharge’ payable.

How to pay income tax?

The persons came under the definition of income tax, can make payment of income tax through (i) Advance Tax, (ii) Self Assessment Tax, (iii) Tax Deduction at Source, and (iv) Tax Collection at Source. For filing of Self Assessment Tax purposes, various Income Tax Return (ITR) forms are used.

*Copyright © 2019 Dr. Lalit Kumar. All rights reserved. 

You would also like to learn from the following:
1. Corruption and Governance - Tools in the hands of Ruler   

2. Advance Tax and How to Avoid Interest on Advance Tax  
3. Implications on Income Tax on Formation and Dissolution of Hindu Undivided Family   4. Payment and Status of Income Tax   

5. Income Tax Return   

6. Tax Deduction at Source  

7. Tax Planning to Have More Take-Home Salary   

8. Tax Deduction at Source for Deductors  

9. How to save money from being covered under taxes (Tax Saving Options)?   

10.  Duties of DDOs in Taxation Matters (Income Tax and Goods and Services Tax)  

Functional Efficiency in Office Procedures

Functional Efficiency in Office Procedures

-Dr. Lalit Kumar Setia

Efficiency Concerns

The efficiency depends upon the simplicity of procedures, easiness in implementation, and removal of redundant laws and methods to perform the functions. There is need to revise the procedures to make the work easier. In case, the processes are restructured to ease the work; the compliance burden of laws will automatically be reduced significantly. The red-tapism is controlled with launching single window systems, like one-stop point for all services. 

Rationalization of work processes

With digitalization in work, the scanning is used instead of printing documents, mode of direct transfer in bank accounts instead of issuing vouchers in hard form, and e-Office is used instead of green notes from one table to another in offices. 

Training Programme of Faculty of Financial Management, HIPA:

Purpose:

The course is designed to build the capacities of Government Officers to perform their administrative and financial functions more efficiently by ensuring compliance with office procedures and financial rules.

Who participated in the course?

The course built up the capacity of 24 Officers including Principals, Block Development & Panchayat Officers, Women, and Child Development Project Officers, and Drawing & Disbursing Officers.

What has been covered in this course:

At the end of the course, the participants became able to (i) Describe the office procedures and managerial approach for doing work collectively with team spirit including observance of proper office decorum (Do and Don’t), Performance Appraisal, etc. (ii) maintain, retain, and weeding out official records as per Government Rules, (iii) describe the role of Head of Office, Drawing and Disbursing Officer, and Accounting personnel to perform financial operations with compliance of rules including purchase procedures and use of Integrated Financial Management System (e-billing, e-Gras, Online Budgeting, etc.)

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

This article is written by Dr. Lalit Kumar Setia; a renowned author and trainer. He completed his Doctorate in Commerce from Kurukshetra University Kurukshetra and MBA in Information Technology from GJU, Hisar. He also wrote two books, 15 research papers, and organized more than 200 Training Courses during his working period since 2006 in Haryana Institute of Public Administration, Gurugram. The article was published on 10th October 2018 and last updated on 28th September 2021. The writer can be contacted on lalitkumarsetia@gmail.com

Financial Analysis Using MS-Excel

Financial Analysis Using MS-Excel

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 3:30 p.m. IST

Purpose:

The course is designed to sharpen the financial skills of Government Officers to adopt analytical approaches in Financial Matters at their work-space for ensuring proper compliance of Financial Rules.

Who participated in the course?

The course built up the capacity of 31 Officers including Principals, Assistant Professors, District Statistical Officers, Sub-Divisional Officers, Head of Offices, and Accounts Officers.

What has been covered in this course:

At the end of the course, the participants became able to (i) describe the financial functions which can be simplified through financial analysis, (ii) use Spreadsheets (MS-Excel) for preparing spreadsheet for Tax Deduction at Source, (iii) use Spreadsheets (MS-Excel) for computation of Medical Reimbursement, Retirement Benefits etc, (iv) use Date and If Functions to simplifying the financial operations, (v) analyse the financial information through Filtering and Graphical presentations.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Systematic Solutions to Corruption

Systematic Solutions to Corruption

-Dr. Lalit Kumar

Managerial Administration requires Systematic Solutions:

Purpose:

It is well said, 'where there is a will, there is a way." In each office, the organizational structures are determined as per the authorities and responsibilities of each employee. The planning function comprises the formulation of policies and rules with set procedures. Unfortunately, the policies and rules are mis-interpreted for the passing the benefits to the concerned. The systematic solutions are must to be adopted to sort out all issues and concerns. 

Haryana Institute of Public Administration is an Administrative Training Institute of Haryana Government and Faculty of Financial Management is led by Dr. Lalit Kumar. He built a module on "Systematic Solutions" 

The main objective of the above course is to build the capacity of officers to find out systematic solutions to mal-practices and supervise, monitor the accounting operations particularly in relation with purchase procedures.

Who participated in the course?

The course has been designed to address the issues related to corruption and mal-practices and has improved the functioning of 23 Officers including Veterinary Surgeons, Deputy Directors, Assistant Professors, Sub-Divisional Officers, Head of Offices, and Managers.

What is covered in this course:

At the end of the course, the participants became able to (i) describe the purchase procedures and procurement process applied to Government organizations, (ii) describe and use Government e-Marketplace for online procurement of Goods and Services, and (iii) monitoring the performance of service providers and suppliers from Audit point of view.

In most of the public sector organizations; audit and financial control functions play critical roles. This course is boon for such organizations. 

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Effective Financial Administration through Ethics and Human Values

Effective Financial Administration through Ethics and Human Values

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 11:30 a.m. IST

Purpose:

The main objective of the above course is to improve the capacity of officers in enforcing the effective financial administration using ethical and human values. 

Who participated in the course?

The course was specially designed to empower 18 Officers including Principals, Bursars, Veterinary Surgeons, Sub-Divisional Officers, and Accounts Officers; to deal the administrative and financial issues with giving an exposure latest rules and vulnerability to be involved in unethical practices.

What has been covered in this course:

At the end of the course, the participants became able to (i) describe the concept and principles of Financial Administration and use of ethical and human values in ensuring effectiveness of financial administration, (ii) fix the Pay & Assured Career Progression (ACP) as per latest rules and dispose off the unserviceable articles, (iii) enforce the Financial Administration by ensuring ethical conduct and organizational value system in accounting, financial operations including procurement, and control mechanisms.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Effective Financial Administration

Effective Financial Administration

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 11:20 a.m. IST

Purpose:

The main objective of the above course is to enhance the capacity of officers to supervise and monitor the financial operations including purchase procedures, billing, receipts, and income tax for ensuring effective financial administration on part of Government.

Who participated in the course?

The course built up the capacity of 24 Officers including Additional Senior Medical Officers, Deputy Chief Executive Officers, Assistant Registrars, Veterinary Surgeons, and Women & Child Development Project Officers.

What has been covered in this course:

At the end of the course, the participants became able to (i) undertake and supervise purchase procedures as per latest Financial Rules (including GeM and e-Procurement), (ii) describe the process of billing and receipts in Government Offices, (iii) compute accurate amount of income tax of each employee, deduct tax at source (TDS), and submission of e-TDS return.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved.

Accounts Administration and Prevention of Mal-practices

Accounts Administration and Prevention of Mal-practices

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 11:10 a.m. IST

Purpose:

The main objective of the above course is to build the capacity of officers to supervise and monitor the accounting operations including billing, receipts, and tax deductions at source in order to investigate the economic crimes (if any) at their work-space.

Who participated in the course?

The course built up the capacity of 25 Officers including District Town Planners, Veterinary Surgeons, Assistant Registrars, Head of Offices and Assistant Professors.

What has been covered in this course:

At the end of the course, the participants became able to (i) describe the book-keeping and accounting mechanisms in Government organizations including maintenance of cash book, preparation of utilization certificates, and financial statements, (ii) undertake and supervise purchase procedures as per latest Financial Rules (including GeM and e-Procurement), (iii) describe the process of auditing accounting records and physically verification of store register, (iv) compute accurate amount of income tax of each employee, deduct tax at source (TDS), and submission of e-TDS return.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved.  

e-Procurement Process, Purchase, and Inventory Management

e-Procurement Process, Purchase, and Inventory Management

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 10:55 a.m. IST

Purpose:

The main objective of the above course is to sharpen the financial skills relating to Purchase Matters including e-Procurement and Government e-Marketplace and Inventory Management.

Who participated in the course?

The course achieved success by building the capacity and improving the performance of 31 Officers including Joint Directors, Chief Accounts Officers, District Food and Supplies Controllers, Bursars and Lecturers; with giving an exposure on latest methods of procurement including outsourcing policies, e-Procurement, and Government e-Marketplace and make the officers more efficient in using financial and administrative powers in accordance with latest rules and regulations.

What has been covered in this course:

In the course, greater emphasis is provided upon inventory management. At the end of the course, the participants became able to (i) describe the procurement process and purchase rules applied to Government organizations, (ii) describe and use Government e-Marketplace for online procurement of Goods and Services, (iii) manage inventory by physical verification of stock and weeding out outdated goods, and (iv) describe and use e-Procurement portal for e-Tendering.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Computer Aided Accounting Applications & Financial Skills

Computer Aided Accounting Applications & Financial Skills

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 10:45 a.m.

Purpose:

The course is designed to sharpen the Accounting and Financial Skills with incorporating Computer Aided Applications at their workspace.

Who participated in the course?

The course strengthens the capacity of 25 Officers including Block Education Officers, Principals, Sub-Divisional Engineers, Veterinary Surgeons, and Accounts Officers; by providing an exposure to computer aided operations such as e-TDS, GeM, Online Budgeting, e-Billing, e-Procurement, Use of Excel, and Security issues in Computer Aided Operations.  

What has been covered in this course:

In the course, greater emphasis is provided upon income tax, online budgeting, e-billing, and Government e-Marketplace. At the end of the course, the participants became able to (i) describe those accounting and financial applications which can be performed by Computer Aided Applications, (ii) describe budgeting, e-billing, e-Receipts, e-Tax Deduction at Source and use Integrated Financial Management Information System for such operations, (iii) describe Purchase Procedures and use e-Procurement and Government e-Market Place, (iv) use Spreadsheets (MS-Excel) for computation of Tax Deduction at Source, (v) use of Gmail Applications and dealing security issues at Work-space.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved. 

Workshop on Punjab Financial Rules

Workshop on Punjab Financial Rules

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  October 10, 2018 10:30 a.m. IST

Purpose:

The main objective of the above course is to describe the latest provisions of Punjab Financial Rules and procurement procedures including Government e-Marketplace (GeM), e-Procurement, outsourcing policy of services, and e-Billing operations.

Who participated in the course?

The course enhances the knowledge and sharpen the skills of 24 Officers including District Fisheries Officers, Executive Engineers, Divisional Agricultural Officers, Sub-Divisional Officers, and Women & Child Development Project Officers; by addressing their concerns with regard to use of e-Procurement, Government e-Marketplace, Outsourcing Policy, and e-Billing at their work-space.

What has been covered in this course:

In the course, greater emphasis is provided upon procurement of goods and services and how to ensure compliance of financial rules in various organizational functions. At the end of the course, the participants became able to (i) describe the procurement process including local purchases, Tendering, Government e-Marketplace, and e-Procurement, (ii) describe the provisions of Outsourcing policy part I and II and its use in Government offices, and (iii) describe the process of e-Billing in Government Offices.

*Copyright © 2018 Dr. Lalit Kumar. All rights reserved.